Introduction

The purchase credit invoice (purchase return) functionality is vital for efficiently managing product returns, maintaining accurate inventory and financial records, and enhancing supplier service. This feature helps businesses streamline their operations and improve overall supplier satisfaction. It includes;

1. Return Management: It facilitates the process of returning products they purchased. This could be due to defects, dissatisfaction, incorrect orders, or other reasons.

2. Inventory Adjustment: When a product is returned, the inventory levels need to be updated. The purchase credit invoice allows the system to adjust the stock accordingly, ensuring that inventory counts are accurate.

3. Financial Accuracy: The credit invoice helps in maintaining accurate financial records. It reflects the decrease in revenue due to the return, adjusting the accounts receivable and purchase figures.

4. Supplier Relations: Handling returns efficiently can enhance supplier satisfaction. A streamlined process through the ERP system makes it easier for us to return items and receive refunds or credits.

How to Create a Purchase Credit Invoice

To create a Purchase Credit Invoice;

STEP 1 Click on Purchase

STEP 2 Click on Purchase Credit Invoice

STEP 2 Click on the Add Button

the Add Button helps you to create a new purchase credit invoice if in case you have some products that were returned by us.

STEP 3 Fill the invoice form with all the details required to make a purchase invoice.

STEP 4 Click on Add Item to add the item to the purchase cart

Once you are done adding items,

STEP 4 Click on save. you can click on validate if you are making a purchase at once.

Add item button helps you select and add items to the basket to form a combination of all the items you want to return.

If an Add item button is not clicked after selection item information, you will not able to save the items you selected. That means, without the add item button, items can not be added to a purchase credit invoice.

The Save action adds the products from the cart to the previously generated draft invoice (see Image example below)

The delete action helps you to permanently delete your invoice, be it saved, draft or validated depending on your needs. Once Delete is done, Data cannot be retrieved.

The Validate Button give you more capabilities to take action on what you want to do with the saved purchase credit invoice

Once the Validate Button is Clicked, you will have a range of action buttons displayed for you to complete your purchase credit invoice

allows you to return to the initial state of the invoice and restores draft status to the invoice.

allows you to Record a payment, which will automatically populate with the necessary information. Confirm that the information provided is correct and make any necessary adjustments. When you are ready, click the Create Payment button.

This operation brings up a Save delivery pop-up window. Click on the Generate delivery button. This action will create a line of delivery with a status draft.

This operation brings up a Save delivery pop-up window. Click on the Validatedelivery button. This action will create a line of delivery with a status validate.

The buttons above all have their uses and functionalities. It is recommended to follow the guide and master the functions of each button. These will reduce mistakes in every process.

This button allows you to generate the payment, validate the payment, generate a delivery, validate the delivery, and remove it from stock.

This button allows you to see the details of the invoice.

Its recommended for user to study the functions of the buttons mentioned in this article to avoid making mistakes during operations

Purchase Invoice

Here, you will find documentation on how to set up purchase invoices.

Settlement

Here, you will find documentation on how to manage settlements.